Administrative Assistant

26 October, 2023
Fireflies | Kasaragod, Kerala

About Us:

We are a passionate and growing nonprofit organization with a mission to create a positive impact on our community. As we continue to expand, we are looking for an Administrative Assistant to join our dedicated team.



  • Support Administrative Tasks: Assist in day-to-day administrative functions, including handling incoming and outgoing communications, managing schedules, and maintaining records.
  • Office Coordination: Ensure a well-organized and efficient office environment. This includes maintaining office supplies and coordinating with vendors for office needs.
  • Database Management: Manage and update volunteer and stakeholder databases to ensure accurate and up-to-date records.
  • Event Assistance: Help organize and execute events, workshops, and outreach activities. Assist in logistics and coordination.
  • Financial Support: Assist with basic financial tasks, including expense tracking and preparing reports.
  • Communications: Support internal and external communications, including emails, phone calls, and written materials.


  • Exceptional organizational skills with an eye for detail.
  • Proficiency in using common office software and tools.
  • Effective verbal and written communication.
  • Ability to adapt to changing tasks and priorities.
  •  A willingness to collaborate and contribute to the team’s success.



The annual salary for this position is INR 120,000 to INR 150,000.

Probation Period: The contract for this role is for one year. The initial three months will serve as a mutual adjustment period, allowing both you and our team to understand each other better. 


Why You’ll Love Working with Us:

  • Join a passionate team committed to creating a positive impact in the lives of youth.
  • Enjoy a collaborative and supportive work environment.
  • Opportunities for professional growth and development.
  • The chance to work on diverse projects that directly influence the community.

To Apply:

Please send your resume and a cover letter to  and join us in making a difference.


Note: Our events often take place on weekends. If you are flexible about adjusting your off-days to accommodate weekend events, we encourage your application.

Feel free to contact us at / +918921314748 (Gowri), +918921312833 (Gautham)

Application Deadline: 18:00, 10 Nov 2023

We receive a high volume of applications and typically review them within 2-3 weeks. If selected for an interview, you will be contacted within 1 week of submitting your application. We encourage you to visit our website and social media pages to learn more about Fireflies and our ongoing projects.